The program requires that all Rutgers students complete a Medical Insurance Waiver, which makes the university aware of who is going on study tour and advises students of options for medical care, should it become necessary. All participants who are not Rutgers students, including family members and alumni, must instead complete the General Application. These forms should be returned to the International Studies office.

The program also provides forms for the optional use of individual faculty members and students. Some faculty members may require all participants to fill out the General Application, either before they enroll in the course or before they go on tour. Also, some instructors require students to complete an Informed Consent form before allowing them to participate. In these cases, forms should be returned to the instructor. Note: School of Business courses normally require their own application forms.

Finally, application forms are available for Mini-grants and for Stainrook International Travel Grants(eligible students only). Instructions for proper submission may be found on the forms themselves.